Virtual receptionists come in especially useful for commercial and residential service providers. Give your company an air of professionalism from that very first call for an estimate. Even if you run a small business, a virtual receptionist can make it sound like a large and well-organized corporation. Virtual receptionist services ensure that every call is answered without missing an opportunity for business. Receptionists will greet callers with the business name and efficiently gather information to direct the caller appropriately.

Service providers that offer 24/7 emergency assistance receive calls around the clock. Naturally, not all of these calls can be taken and voice mailboxes fill up quickly. Some businesses don’t even have the time to go through all of their messages, let alone return calls. Allow a 24-hour virtual receptionist to handle this for you. Especially in emergency situations, callers are more likely to keep dialing until they reach immediate assistance. When a caller reaches a live person, they are much less likely to drop the call.

Whether you are fixing a broken air conditioner or sending out roadside assistance for an overheated car, virtual receptionists for service providers ensure that your business is reachable 24 hours a day for the ultimate in customer care. Virtual receptionist services allow you to customize scripts in line with your business objectives so no information slips through the cracks. Answering services can take incoming calls 24 hours, after business hours, or simply just for overflow. Automated services can also be used solely or in combination with a live receptionist to screen calls before answering. Several options are available depending on the size of your business and its needs. Choose to receive messages via email or text, or even implement bilingual call center agents for Spanish-speaking callers.

Virtual receptionists take over the administrative duties so that you have time to run your business. Virtual receptionists will manage scheduling tasks, collect accurate client information, dispatch calls to technicians, put through emergency service callers, record messages, and provide post service customer satisfaction calls. Service packages can be purchased with no contract according to your call volume. As a service provider, your leads can now become clients with the help of a virtual receptionist.

Frances Starr, Director of Sales & Marketing for Alert Communications. Alert Communications provides 24/7 call answering support.